To-do list template

Keep track of your daily tasks, weekly priorities, and long-term goals in one organized space. With Asana’s free to-do list template, you can capture everything from work projects to personal errands, so nothing slips through the cracks.

Who benefits from this to-do list template?

Here at Asana, we’ve noticed that when people write down important tasks, they feel more in control. Whether you’re managing a complex project or just trying to get through your daily checklist, having a simple to-do list makes it easier to stay focused and get things done!

This to-do template is ideal for:

• Juggling a mix of office to-dos and personal tasks every day.

• Project managers tracking project to-dos and deadlines.

• Teams who need a shared checklist template for recurring work

• Anyone tired of sticky notes, Excel spreadsheets, or free printable to-do list templates

Use it to track everything from event planning to-dos and onboarding tasks to moving checklists and weekly team meetings. Whatever's on your plate, this template is ready for it.

Why use an Asana to-do list template?

One of our teammates once said their Asana to-do list template is the only reason their wedding planning didn’t turn into an unorganized mess, and we believe it! With an editable to-do list template, you’re not just keeping track of tasks. You’re creating space to breathe, focus, and move through your day with clarity. From managing team project tasks to remembering everything on your grocery list, it helps you stay calm, collected, and on top of it all.

• Prioritize tasks with tags and sections for daily, weekly, or project-level work.

• Collaborate with teammates by assigning owners and due dates.

• Visualize your workload in real time with List View, Kanban View, or Calendar View.

• Customize your to-dos as plans change with drag-and-drop updates.

• Automate recurring to-dos and track tasks so nothing gets forgotten.

• Keep everything in one place, from priority tasks to completed items

How to use this to-do list template

1. Duplicate the schedule template. Click “Use template” to create your own copy in Asana. Give it a name that makes sense for your workflow—whether that’s “Social Media Calendar,” “Team Schedule,” or something more personal like “My Morning Routine.”

2. Name and organize your tasks. Use task titles to describe each block of time or assignment clearly. Add key details like due dates, times, and descriptions so nothing gets missed.

3. Assign work and set due times. Add assignees to each task so that everyone knows who is responsible for what. Use due times if your schedule requires precision to the hour.

4. Group tasks by day or category. Use sections to organize tasks by days of the week or by type (e.g., Meetings, Focus Time, Admin). This makes your schedule easier to scan and follow.

5. Customize with custom fields. Add fields like "Priority," "Work Type," or "Time Estimate" to tailor your template to your needs. This helps you filter and sort tasks quickly.

6. Choose your view. Switch to Calendar View to visualize your schedule by date, or use List View for a more traditional task list. You can also explore Timeline or Board View depending on your style.

7. Use project tools to stay organized. Check the Dashboard tab to monitor schedule progress and completion rates. Use other tabs to keep files, messages, and updates all in one place, right alongside your schedule.

Asana features to supercharge your to-do list templates

Asana includes tools that make your to-do list more than just a list. With built-in functions and features, you can shape how your work gets done.

• List View: See your entire task list in a simple, minimalist format. Great for daily to-do lists, office to-dos, or personal daily routines.

• Custom Fields: Sort and filter your to-do lists by priority, task type, or workflow status. Perfect for a weekly to-do list template with checkboxes.

• My Tasks: Manage your personalized list of assigned work. Track daily tasks and prioritize based on due dates or custom filters.

• Start Dates, Due Dates, and Times: Never miss a deadline. Assign specific due dates—and even times—to each task to stay on schedule.

• Subtasks: Break larger tasks into smaller, manageable pieces. Ideal for step-by-step workflows like onboarding, event planning, or house-moving checklists.

• Asana AI: Let AI take some of the work off your to-do list. Automatically generate task suggestions, summarize project updates, and identify blockers before they slow you down.

Recommended integrations

You can customize any template for a to-do list by connecting it with the tools you already use. Integrations enable Asana to communicate with your other apps—such as calendars, email, and documents—keeping your work in sync without the need for extra copying and pasting.

You’ll find these integrations in the Asana App Directory or right in the task pane when you’re setting up your project to-do list template.

• Google Calendar: Visualize due dates on your calendar and automatically sync task timelines. To keep everything connected, link your Google Docs directly to tasks so that daily and weekly tasks are neat and tidy.

• Google Sheets: Track progress, analyze trends, or manage simple task list exports in spreadsheet format.

• Slack: Turn Slack messages into trackable to-dos or get real-time updates when team members complete to-dos.

• Microsoft Outlook: Turn emails into actionable tasks without leaving Outlook. The Asana for Outlook integration makes it easy to track follow-ups, assign owners, and connect work back to your to-do list.

• Canva: Attach visual assets, such as posters or checklists, with to-dos and collaborate with your design team.

FAQs about to-do list templates